Transform Your Arcade Into a Modern, Cash-Free Experience
Create a seamless payment environment where customers enjoy the convenience of stored value cards and mobile payments while you eliminate the challenges of cash handling.
Back to HomeWhat Cashless Systems Bring to Your Arcade
This solution creates an environment where payments happen smoothly and quickly, letting customers focus on enjoying games rather than searching for bills or coins. You'll spend less time managing cash and gain powerful tools for understanding customer behavior and building loyalty.
Freedom From Cash Management
Eliminate the daily routines of counting bills, securing cash deposits, and reconciling register drawers. Without physical currency to manage, you'll reduce security concerns and free up valuable time that can be invested in improving your arcade experience and growing your business.
Enhanced Customer Experience
Customers appreciate the convenience of tapping a card or scanning their phone to play. Many arcades find that when payment friction disappears, players spend more time engaged with games and are more willing to try new experiences. The ease of reloading cards often leads to higher average spending per visit.
The Realities of Managing Cash in Arcades
Time-Consuming Cash Handling
Every day spent counting bills, making change, and preparing deposits is time that could go toward improving customer service or addressing other business needs. The constant need to maintain proper cash levels in change machines and at counters creates ongoing management demands. Staff time devoted to cash handling represents both a direct cost and an opportunity cost for your business.
Security and Shrinkage Concerns
Physical cash creates security vulnerabilities, from the risk of theft to the possibility of employee errors or dishonesty. Discrepancies in cash counts can be difficult to trace, and the uncertainty around revenue accuracy can be frustrating. The need for secure storage and careful monitoring adds to the operational burden of running a cash-based arcade.
Limited Customer Insights
With cash transactions, you lose valuable information about customer behavior. You can't easily track individual spending patterns, identify your most valuable customers, or understand which games attract the most play. This lack of data makes it harder to make informed decisions about game selection, pricing strategies, or promotional programs that could drive more revenue.
How Our Cashless System Works
We implement a comprehensive cashless payment infrastructure that combines RFID card technology with mobile payment options, creating a flexible system that serves different customer preferences.
RFID Card System
Customers purchase branded RFID cards at your arcade and load them with value using kiosks or at the counter. These cards work by simply tapping them on game readers, making gameplay start instantly without fumbling with coins or bills. The stored value system encourages customers to load more credit at once, often resulting in higher initial purchases and extended play sessions.
Mobile App Integration
For customers who prefer their smartphones, our mobile app provides a digital wallet that works alongside the physical cards. Users can check their balance, reload credit remotely, and even reserve games during busy periods. The app also serves as a channel for sharing promotions, sending birthday offers, and keeping customers engaged between visits.
Loyalty Program Features
The system tracks every transaction, allowing you to reward frequent visitors with bonus credits, special access, or exclusive promotions. You can configure different reward tiers, birthday bonuses, or referral incentives. These programs typically increase visit frequency and help build a community of regular customers who feel valued and recognized.
Account Management
Each customer account maintains a complete history of transactions, making it easy to handle questions about balances or spending. Parents appreciate the ability to set spending limits on their children's cards. The system handles refund requests smoothly, tracking all adjustments and maintaining clear audit trails for your financial records.
Implementation Journey for Cashless Systems
System Design and Planning
We start by understanding your arcade layout, the number of games, and your customer flow patterns. This information helps us determine the optimal placement for card kiosks and design a system that feels natural for your specific space. We'll also discuss your brand preferences for card design and mobile app interface, ensuring the system aligns with your arcade's identity.
Hardware Installation
Our technicians install card readers on each game machine, set up reloading kiosks, and configure the central management system. Most installations happen during your slower hours to minimize disruption. The hardware is designed for arcade environments, built to withstand heavy use while remaining reliable over time.
Staff Training and Testing
Your team learns how to activate cards, handle customer questions, process refunds, and manage the system's backend. We provide hands-on practice with the kiosks and management interface. The training covers common customer questions so your staff feels confident explaining the new system to visitors during the transition period.
Transition and Customer Education
When launching the cashless system, many arcades choose a gradual transition, running both cash and cashless options initially. We provide signage and customer materials that explain the new system clearly. During the first weeks, your staff helps customers understand the benefits and addresses any concerns. Most arcades find that customers adapt quickly, often embracing the convenience enthusiastically.
Investment in Cashless Infrastructure
This comprehensive cashless system represents an investment that typically transforms arcade operations within the first few months.
System Components
- RFID card readers for all game machines
- Self-service card activation and reload kiosks
- Custom-branded mobile app development
- Central management system with reporting
- Initial supply of branded RFID cards
Program Features
- Configurable loyalty and rewards programs
- Customer account management tools
- Refund and adjustment processing
- Complete staff training program
- Customer education materials and signage
The investment covers complete system implementation. Ongoing costs include replacement cards, which typically range from a few dollars per card depending on design complexity, and standard maintenance. Many arcades choose to pass card costs to customers by charging a small initial card fee while offering free reloads.
Real-World Performance of Cashless Systems
Typical Increase in Average Transaction Value
Reduction in Cash Handling Time
Typical Full Implementation Timeline
Common Customer Adoption Patterns
Most arcades observe that customers adapt to cashless systems quickly, particularly younger visitors who are already comfortable with stored value concepts from other entertainment venues. During the first month, usage typically grows from about 30% to 70% of transactions as word spreads and customers experience the convenience firsthand.
The stored value model often encourages customers to load larger amounts initially, knowing the credit stays on their card for future visits. This pre-commitment to spending frequently leads to higher revenue per visit and increased return frequency as customers want to use their stored value.
Measuring Your Success
The system provides detailed analytics that help you understand customer behavior patterns. You can track which times of day see the highest card loading, identify your most frequent visitors, and understand average spending per customer segment. This visibility often reveals opportunities for targeted promotions or operational adjustments.
Beyond increased revenue, many operators report significant operational improvements. Staff spend less time handling cash and more time assisting customers or maintaining games. The reduction in cash-related discrepancies provides peace of mind and clearer financial records. These operational benefits compound over time, making the system increasingly valuable.
Our Commitment to Your Cashless Transition
Moving to a cashless system represents a significant operational change, and we're committed to making the transition smooth and successful.
System Reliability
We guarantee that all hardware components will function properly from day one. If any reader, kiosk, or system component fails during the first year due to defects or technical issues, we'll repair or replace it at no cost to you. This includes both parts and labor, ensuring your system remains operational.
Continued Support
Our technical support remains available to help you troubleshoot issues, adjust loyalty program settings, or answer questions about system features. We understand that questions arise as you gain experience with the system, and we're here to provide guidance whenever you need it.
Comprehensive Training Included
We ensure your entire team feels confident with the new system through hands-on training sessions. If additional team members join after implementation, we provide training materials and support to get them up to speed quickly. Your staff's comfort with the system directly impacts customer experience, so we invest time in thorough preparation.
Your Path to a Cashless Arcade
Share Your Vision
Contact us to discuss your arcade's layout, customer base, and goals for going cashless. We'll listen carefully to understand what success looks like for your specific situation.
Review the Plan
We'll create a detailed proposal showing exactly how the system would work in your arcade, including equipment placement, pricing, and implementation timeline. You'll have time to consider everything carefully.
Begin Implementation
Once you're ready to proceed, we'll schedule installation during times that work best for your operations, minimizing any disruption to your business.
Understanding Your Investment Timeline
Week 1: Site assessment and system design. We measure your space, count game machines, and plan optimal equipment placement.
Weeks 2-3: Hardware installation and mobile app customization. Technicians install all equipment while developers configure your branded app.
Week 4: Testing, training, and soft launch. Your team practices with the system before opening it to customers, with our support team present for the first days.
Ready to Eliminate Cash From Your Arcade?
Let's explore how a cashless system could transform your operations while creating a more convenient experience for your customers.
Discuss Your Cashless FutureExplore Our Other Payment Solutions
Different solutions address different operational needs. Consider how multiple approaches might work together.
Payment Gateway Integration
Accept multiple payment methods including credit cards, mobile wallets, and contactless payments. Ideal for arcades that want to expand payment options while maintaining current operational structure.
Revenue Management Platform
Track all revenue streams with real-time reporting and automated reconciliation. Perfect complement to cashless systems, providing comprehensive financial visibility and analytics.